PRODUCT OVERVIEW

Your clinic’s WhatsApp booking engine — done for you.

Flowmatix replies instantly, qualifies patients, collects consent + photos, and guides them to a confirmed booking — 24/7, multilingual, and structured like a premium concierge.

Open WhatsApp Demo
REAL CLINIC INSIGHTS

Where clinics lose patients — and how automation fixes it.

Based on real WhatsApp response-time and booking data from modern hair clinics.

Problem Impact Automated fix Colors are a guide — not severity.
No response for hours
Patients drop off before booking
Instant reply & full intake 24/7
No structured pre-qualification
Missing photos, goals, medical info
Guided step-by-step patient intake
Staff overloaded with chats
Slow replies & unprofessional feel
Central inbox + automated handling
Booking after long conversations
High drop-off before scheduling
Instant date suggestions & confirmation
No reminders or cancellations
Missed appointments & lost revenue
Auto-reminders & easy rescheduling
CAPABILITIES

A complete WhatsApp system for clinics.

Not a feature list — a workflow. Pick a focus and see what Flowmatix automates end-to-end.

24/7 Replies

Patients get answers instantly — even at night.

Flowmatix handles questions, objections, and next steps in real time so no inquiry goes cold.

What it does
Answers FAQs, explains pricing flow, collects basics, routes to booking.
Impact
Higher response speed → higher conversion from WhatsApp leads.
Result
0 missed leads during busy clinic hours.
Flowmatix feature visual
CLIENT PORTAL · CRM PREVIEW

Your clinic sees everything — in one place.

Patients, messages, photos, status, and internal notes — organized and searchable. Click through the modules below to preview the interface.

Flowmatix CRM module preview

    See Flowmatix live View pricing
    CLINIC-VERIFIED RESULTS

    Stop losing patients to slow replies — let WhatsApp book for you.

    Every day, valuable treatment requests disappear because nobody answers fast enough. Flowmatix responds instantly, qualifies real candidates, collects consent and photos, and turns conversations into confirmed bookings — automatically, 24/7.

    Fewer no-shows. More prepared consultations. A premium patient experience from the very first message.

    Flowmatix clinic dashboard preview
    ROI / SAVINGS

    What your clinic saves — and why automation beats hiring staff.

    Flowmatix reduces manual chat workload, prevents lost inquiries outside business hours, and turns WhatsApp conversations into confirmed bookings — without adding headcount.

    Average monthly impact per clinic
    €4,000+ / month
    Typical clinics recover this value within the first 30 days. Without hiring, training, or managing additional reception staff.
    Hours saved
    100+
    per month
    Extra bookings
    30+
    per month
    Response time
    < 1 min
    avg. first reply
    No-shows
    ↓
    with reminders
    Open WhatsApp Demo → View pricing
    GDPR-ready · Hosted in Germany · Clinic-first UX
    STAFF vs FLOWMATIX

    Staff vs Flowmatix — what actually prevents lost WhatsApp patients

    The difference is not “more features” — it’s consistent, instant handling of every inquiry: replies, qualification, intake, booking, and reminders.

    Option A
    Human staff
    Helpful for calls & in-clinic tasks — but WhatsApp drop-offs happen fast.
    • ✕ Limited to business hours & capacity
    • ✕ Slow replies during peak hours (patients drop off)
    • ✕ Salary + onboarding + training overhead
    • ✕ Inconsistent qualification & missing intake data
    • ✕ Manual follow-ups, reminders, rescheduling
    Great for front desk work — not built for instant, structured WhatsApp handling at scale.
    Option B
    Flowmatix automation
    Instant, structured, and consistent — 24/7, in any language.
    • ✓ Replies instantly — 24/7, unlimited chats
    • ✓ Guides patients step-by-step to booking
    • ✓ Fixed monthly cost — no hiring or training
    • ✓ Structured intake + photos + consent captured
    • ✓ Auto-reminders & easy rescheduling reduce no-shows
    Built for clinics: faster response → higher conversion → more confirmed bookings.
    Open WhatsApp Demo → View pricing
    GDPR-ready · Hosted in Germany · Clinic-first UX
    SETUP

    WhatsApp Setup Options

    Two paths — both compliant, both standardized.

    ✅ Use a new number

    We provide a standardized onboarding process via our verified Meta account with a new WhatsApp Business number. No manual steps required. If you already use WhatsApp Business with another number, our onboarding guide helps you switch safely.

    ✅ Use your existing number Recommended

    Prefer to keep your number? You can migrate an existing number to the API as long as it is not currently connected to the WhatsApp Business app.

    Note: For API use, your number must not be active in the WhatsApp Business app. All activation steps follow a standardized process.
    REAL PATIENT TRUST

    More 5-star reviews — without asking for them.

    Fast replies, clear guidance, and confirmed bookings create a premium patient experience. When WhatsApp feels effortless, trust grows naturally — and patients leave stronger ratings without you chasing reviews.

    Google review preview
    TRY THE PATIENT EXPERIENCE

    See Flowmatix in real WhatsApp

    Instant replies, intake, and booking guidance — live in WhatsApp.

    WhatsApp Demo View pricing →