From first patient message to confirmed booking — guided and structured. Every step reduces administrative workload while keeping medical decisions in your hands.
A structured workflow — from first message to confirmed booking.
Every inquiry gets an immediate, professional reply — 24/7, in the patient's language. Flowmatix qualifies requests and guides patients through a structured conversation.
Treatment details are gathered and medical photos securely requested. All information is organized inside your clinic workflow automatically.
When medical evaluation is required, the case is handed to your team. Staff reviews suitability, communicates recommendations, and approves next steps.
After clinic approval, Flowmatix continues — appointment coordination, confirmations, reminders, and follow-ups run automatically.
Conversations, data, and actions sync in real time. Your team focuses on patients — not chat management.
Medical decisions always remain under clinic supervision.
Incoming messages are answered immediately, intake data collected, and patients guided through a structured conversation — without staff involvement.
Medical evaluations, pricing decisions, and treatment approvals are flagged for your team. The system pauses until your clinic confirms.
Once approved, bookings are confirmed, calendars synced, deposits requested, and reminders scheduled — all coordinated automatically.
Designed for clinical workflows. No automated medical decisions.
Flowmatix configures everything remotely with your clinic. No technical setup required.
To ensure uninterrupted operations, Flowmatix provides your clinic with a dedicated WhatsApp Business API number exclusively for your AI assistant, Nora. Your existing clinic number remains exactly as it is — no changes, no migration, no disruption.
Your clinic continues using its existing WhatsApp number for calls, staff communication, and ongoing patient conversations. Nothing changes for your team.
Nora operates on a separate official WhatsApp API number, designed specifically for automated patient intake. This allows the AI to:
without interrupting your daily communication.
There is no need to transfer chat histories or modify your existing workflows. We simply connect a new verified WhatsApp Business API number to your clinic.
Setup typically takes less than 48 hours.
Using a dedicated API channel ensures that patient photos and medical information are handled securely and in compliance with GDPR and modern healthcare data standards.
Try the exact patient journey from first message to confirmed booking. No commitment.
Most clinics understand Flowmatix within the first conversation.